Please see below for a list of frequently asked questions, organized by topic. We will be adding to this page as more information becomes available.
Travel
General
Registration
Amenities
Participation
Program
Scholarships
If you would like to access a recording of our briefing call on 9 February, please click here.
When should I arrive?
The conference officially opens at 16:30 on 16 May 2016. However, several organizations are holding pre-conference partner events, so please factor that into your arrival schedule. You can check the website beginning in January for a list of partnership events. You may want to plan to arrive early or stay later to take advantage of workshops and training sessions.
Do I need a visa to enter Denmark?
Please visit nyidanmark.dk for a list of countries whose citizens need a visa to enter Denmark. For more information on how to apply, please visit our visa information page.
When should I apply for a visa?
You may apply for a visa 3 months before your departure date to Denmark. You can find more information on visas here.
Where do I apply for a visa to travel to Denmark?
Denmark is not present nor represented in all countries around the world. If Denmark does not have an embassy in the country of an applicant or has a representation agreement in the country or has an outsourcing office, the applicant will have to travel to a country where Denmark has a visa issuing embassy (not just another Schengen country). You can find more information here.
What is Women Deliver doing for the youth scholarship recipients who have not yet received their visas?
We at Women Deliver want to express our support for those who have not yet received a visa for the Women Deliver 2016 Conference. We understand how frustrating this must be. We are and have been working closely and tirelessly with the authorities on the whole process, and intervened on behalf of the few scholarship recipients who have had difficulty procuring visas to attend the conference. We hope to see you all in Copenhagen
Do I need health insurance to enter Denmark?
Proof of Travel Medical Insurance is required for all participants applying for visas to travel to Denmark. The insurance required is for medical emergency (acute illness or injury – not pre-existing conditions) and must cover the days you are in Denmark. You may contact your own insurance representative to obtain a policy, but if you wish to purchase a policy at our group negotiated rate, please email Sebastian Ambaek Laursen, Customer Service at Europaeiske (ERV) at SAL@Europaeiske.dk. Please include in your email your full name, birthdate, and dates of stay in Denmark. Mention that you are participating in the Women Deliver Conference. An ERV representative will contact you and provide a policy ID.
If you have medical insurance, it may not cover you for all travel destinations. Check with your insurance carrier. Policy verification is necessary for the visa process.
Will I be able to receive my registration fee back in full if I do not get a visa?
Yes, if you provide us with evidence that you were turned down for a visa, we will refund in full.
When should I book my flight?
We encourage booking your flight as early as possible to secure the best possible price.
How do I get a hotel room?
Hotel accommodations are booked as part of the online registration process. We have worked with a number of hotels to ensure the best rates possible. More detailed information about hotel options can be found on our Accommodations Page. Please note: BDP is the sole partner of Women Deliver with regards to registration and hotel booking. If you are contacted by any other company claiming to have discounts for room blocks, this is part of a targeted scam. We urge you to disregard these outreach attempts, as we cannot guarantee any hotel bookings except those made via BDP and this website.
Where will the conference be held?
The Women Deliver 2016 conference will be hosted in Copenhagen’s ultra- modern Bella Center, the largest congress and exhibition venue in Scandinavia and one of the most sustainable congress centers in the world. Located at Center Blvd. 5, 2300 København S, Denmark, less than 10 minutes from both Copenhagen international airport and Copenhagen city center.
How do I get to the conference center from the airport?
The fastest and most economical method is the metro, which will take you from the airport to central Copenhagen in only 20 minutes.
How should I plan to get around the city?
Almost half the population of Copenhagen use their bikes on a daily basis. Additionally, public transportation is very easy in Copenhagen and the Bella Center is close to metro stops. All you need to know is how many zones you will pass on your journey. Please use rejseplanen.dk as a resource to plan how to get around the city during your trip.
How far is the conference center from central Copenhagen?
It is 10 minutes by metro from the city center and 10-15 minutes by taxi.
What currency does Denmark use?
The currency used in Denmark is the Danish Kroner (DKK).
What credit cards can I use while in Denmark?
While the majority of major credit cards are accepted in Denmark, it is best to check beforehand that your card will be accepted.
What are some fun things I can do while in Copenhagen?
The Women Deliver Conference will have many fun components including receptions, film screenings, art exhibits, appy hour, and a culture night. If you do manage to find some down time or are planning to stay in the city after the conference, Copenhagen has a lot to offer. For a list of attractions and suggestions, please visit our About Copenhagen page.
What is the focus of the conference?
The focus of the conference will be on how to implement Sustainable Development Goals as they relate to girls and women, with a specific focus on health, in particular maternal, sexual, and reproductive health and rights, and the interconnections with gender equality, education, environment, and economic empowerment. You can read more about the Sustainable Development Goals set forth by the UN here.
Who will be attending the conference?
The conference will bring together world leaders, advocates, activists, civil society, decision and policy makers, private sector representatives, researchers, young people, media, and other global influencers. This conference will be the largest gathering on girls’ and women’s health, rights, and wellbeing in more than a decade. Click here to view the confirmed high-level speakers, to date.
What does registration include?
In addition to general admission to the plenaries, concurrent sessions, and the exhibition hall, registration will also include lunch at the conference center on each of the three full conference days and two evening events. You can find more information about registration, including prices and what you need to have before you register, here.
Can I transfer my registration to another person?
Yes. You will need to contact hh@bdp.dk with the name of the original attendee and the individual replacing him/her. We may ask that you submit an updated registration form (that you will receive via email) so that we have all of the necessary details of the new attendee. There is no fee for substituting a name.
Can I split a registration between two individuals? (i.e. Two people attending the conference on different days with one ticket.)
No, conference tickets cannot be shared.
What if I need to cancel my registration?
All cancellations must be mailed or e-mailed and fees will be as follows:
- Cancellations received until 31 January 2016 (11:59 PM EST): full refund except of an administration fee at DKK 400.
- Cancellations received until 15 April 2016 (11:59 PM EST): 50% will be refunded.
- Cancellations received from 16 April 2016: no refund will be made.
Please forward the cancellation to:
Email: womendeliver2016@bdp.dk
Post: Women Deliver Conference 2016 c/o BPD A/S Bredgade 28 DK-1260 Copenhagen K Denmark
Are there any discounted registrations available?
Yes, for select groups. Young people under 30 years of age may attend the conference for $400. If your organization is sending 25 people or more, you are eligible for a group discount of $400 per person.
I am participating in a panel at the conference. Do I still have to register to attend the convention?
Individuals who have been invited to speak at the Women Deliver 4th Global Conference will receive a personalized registration link from conference organizers.
Will there be any food and beverage offered during the conferences?
Yes, luncheons will be served every day and there will be food at the welcome reception and culture night. In addition there will be coffee breaks, which will include water and a light snack. If your travel is being supported by Women Deliver, your hotel stay will also include a breakfast.
What if I have a food allergy/intolerance of some sort?
Be sure to include information about your allergies and/or intolerances when you complete your online registration. We will do our best to offer options to meet all dietary requests; however, this cannot be guaranteed.
What is the dress attire for the conferences?
If you have never attended a Women Deliver conference, you will be amazed at the diversity of dress at the conference. We suggest business casual with comfortable shoes.
Are there child care services?
Women Deliver does not offer childcare services. However we do offer a private room for breastfeeding. Please check at the information booth for the location.
May I bring my baby to the Plenary or Concurrent Sessions?
We are sorry but children are not allowed in the plenaries or concurrent sessions. Please make arrangements for someone to watch your child if you are planning to attend the conference.
Will there be medical services available in The Bella Center?
Yes, the Medical Room is located on the ground level off the main lobby foyer. The Bella Center’s security team are trained first responders and will be available to provide on-site care as well as arrange an ambulance if hospital care is required for more serious medical emergencies.
What are the emergency numbers in Copenhagen and at The Bella Center?
At Bella Center:
Any Emergency (Medical, Fire, Police): +45 32 47 24 24
It is very important not to utilize other numbers (see below) at Bella Center’s property so that Bella Center staff can take proper action.
Outside Bella Center:
Police: 114
Emergency: 112
Non-Life Threatening Medical Assistance: 1813
Will I be able to see the program before the conference?
Yes, you can see the full program here.
Can my organization submit an abstract to appear on the program?
Unlike more technical health conferences, Women Deliver Conferences do not showcase abstracts or posters. If you are interested in showcasing your research, you may want to consider reserving an exhibition booth. More information on exhibition can be found here.
Can I speak on a panel or suggest a topic?
Unfortunately, we are not accepting suggestions for speakers or program content at this time. We have been working nearly a year on the conference program with the guidance of cross-sectoral experts. If there is a particular topic you wish to address at the Women Deliver 4th Global Conference, you could consider hosting a side-event. More information on partner events can be found here.
Can I volunteer for the conference?
Thank you for your interest, but at this time we are not accepting applications for individual volunteers. If anything changes in the future and we are able to bring on volunteers, that information will be communicated via our newsletter. You can sign up for the Women Deliver newsletter here.
Can I exhibit?
Yes, our busy exhibition hall has many options to showcase your organization. Get more information and reserve your booth here.
Can I host a meeting or reception?
Yes, we encourage our partners to conduct their own meetings, presentations, receptions, and workshops in conjunction with Women Deliver’s 4th Global Conference. Learn more about side-events here.
Will any part of the conference be available for viewing remotely?
We will be livestreaming plenaries and select concurrent sessions our main website, WomenDeliver.org. You can find the full schedule of events here. As the program finalizes, we will designate livestream content in the online program.
Will any sessions be available for viewing after the conference is over?
All plenaries and select concurrent sessions will be recorded and available for viewing after the Women Deliver 4th Global Conference. Please visit our main website, WomenDeliver.org, for all video content.
How can I get involved before the conference?
There are a number of ways to get involved in the lead up to WD2016. First, sign up for our newsletter to stay up-to-date on all the latest program additions, speakers, attractions, research, and advocacy. You can also engage with us via social media. Women Deliver has a strong presence on Facebook, Twitter, and Instagram. Lastly, you can help us spread the word about WD2016. Our Conference Promotion Toolkit has flyers, graphics, and talking points that you can use when telling friends, family, and colleagues about the Women Deliver 4th Global Conference.
Will social media be the source for updates during the conference?
We will be sharing conference updates across multiple platforms, including social media. To stay in the loop, you can check back periodically here on WD2016.org, sign up for our newsletter, or follow us on our various social media channels: Facebook, Twitter, and Instagram.
How will youth be involved in the conference?
During the conference, young people – who will make up 20% of all participants of WD2016 – will be front and center embodying a new paradigm of youth engagement.
- Youth Pre-Conference: More than 500 young people under the age of 30 from across 125 countries (of which, approximately 35% are men) will hear from keynote speakers, hold roundtable discussions, participate in training workshops, and network with peers and high-level participants. Participation is by invitation only.
- Youth Zone: A physical space located within the exhibit halls dedicated to all youth attendees, the Youth Zone will be a bustling central hub for intergenerational dialogue, the discussion of ideas and best practices, and networking.
- Youth Voices: Young people will be featured speakers on plenary and concurrent sessions at WD2016. Their voice and opinions receive equal weight and value as all other panelists and speakers.
- More information on youth involvement can be found here.
Do I need to choose my sessions in advance?
No, you can choose what concurrent sessions to attend while at the conference. There is no pre-registration.
Can I get continuing education credits for attending Women Deliver 2016?
Women Deliver conferences do not offer continuing education credits. If you need a certification of attendance, one can be mailed to you after the conference.
Are sessions livestreamed?
Major plenaries and some concurrent sessions will be livestreamed. Please continue to check the program page for more information.
Will the program be available in multiple languages?
The conference program, as well as all conference materials, will be in English. Interpretation into French and Spanish will be available in the Plenary Hall and possibly concurrent sessions (unconfirmed at this time). It is recommended that attendees are proficient in English.
When will the conference program be announced?
The most up-to-date program can be found here. We are finalizing our speakers’ schedules, many of which are already announced on the speakers page. We are planning to have a full program available online by the end of April.
When will the conference mobile App be ready?
We are planning to release the mobile app two weeks before the conference.
What is Appy Hour?
Appy Hour will feature 10 innovative global health apps that benefit girls and women, and will put those apps in front of over 5,000 global health professionals, donors, media outlets, and policymakers from around the world. Learn more about Appy Hour and how to submit your app here.
What is the Arts and Cinema Corner?
The Arts and Cinema Corner will engage artists, filmmakers, media outlets, and audiences in advocacy opportunities, relaying the message that creative expression is an important element of our approach to making a more equitable world for girls and women. Learn more about Arts and Cinema Corner and how to submit your film here.
What is Culture Night?
Culture Night, a staple of Women Deliver conferences, is a way for attendees to experience the culture of our host country firsthand. Culture Night includes local music, art, food, and education. To celebrate the culture of Denmark, we will be shuttling conference attendees to Tivoli Gardens, a famous amusement park and pleasure garden that has been charming visitors since 1843.
Can I receive a scholarship of financial aid to attend the conference?
The application deadline and selection for scholarships has passed at this time. Women Deliver spends nearly 42% of our conference budget on supporting travel and our scholarship process always includes an online competition. You can read more about our scholarships process here. If you are interested in attending the conference, we advise you to take advantage of the Early-Bird Rate, available through January, or seek local sources of support. For those under 30 years of age, we are offering a discounted rate of $400.
My travel is being paid for by Women Deliver. How do I get my per diem?
We will have a process for receiving reimbursement in Copenhagen. You will receive detailed instructions on how to get your per diem prior to the conference.
I have a question that hasn’t been answered. Who can I ask?
One of our conference gurus would be glad to help you with whatever you need!
For all additional inquiries, please contact the below individuals:
General Conference Info: info@womendeliver.org
Exhibit Booths: exhibits2016@womendeliver.org
Side Events: rkrodel@womendeliver.org
Sponsorship Opportunities: sponsorships2016@womendeliver.org
Media and Communications: jmalter@womendeliver.org
Youth Pre-Conference: twindau-melmer@womendeliver.org
Appy Hour: btatum@womendeliver.org
Arts & Cinema Corner: kboyle@womendeliver.org